Sales Administrator-Bvlgari

Center: King of Prussia®

Retailer: Bvlgari

Job Role: Other

Job Type: Part-Time

City: King of Prussia

State/Territory: US-PA


The Sales Administrator is responsible for overseeing all back office functions as a support to the Sales activity. This position's responsibilities will include but are not limited to F&A Reporting, Inventory Management, Supply Fulfillment, Vendors' Management, After Sales Service Coordination and assistance to the Sales team.

This role will take action under the direct Management of the Store Director/Manager, and will work collaboratively with other members of the Sales team to coordinate with the Corporate Office and all store-related activities.


Essential Duties:

Perform all inventory control activities in a precise and accurate manner through:

Processing the daily set up and break down

Transferring and receiving merchandise daily

Shipping, receiving, and safeguarding all products

Managing products daily count

Ensuring price tags accuracy

Processing weekly and bi weekly counts on categories

Organizing quarterly and annual inventories

Managing the product understock and back stock

Perform daily sales reconciliation through:

Entering and reconciling daily sales

Providing sales tender reconciliation to Treasury Department a bi-monthly basis

Preparing cash deposits as per company guidelines

Managing cash box for cash transactions changes and petty cash

Preparing Petty Cash Reconciliation and provide to Treasury on a monthly basis

Provide to Treasury supporting documentation related to credit card disputes/chargebacks i.e. sales invoice, signed receipt, or any other related info

Assist and support After Sales Service activities in the Store through:

Entering and updating the status of repairs in the system

Shipping repairs

Following-up on the repair status with the After Sales Service department

Closely and proactively communicating with the Sales team on repair status and quotes

Updating spreadsheets and reports when filling in for After Sales Service department

Timely/proactively following up with the clients to ensure returned/repaired items are picked up or shipped back to the customer within an appropriate level of time.

Assist the Sales team during the Sales process, upon request:

Assisting from customer welcome to payment / packaging

BeanStore processing

Communicating transfer requests

Processing pre-payment vouchers and drop ships

Updating the HJ Book with photos, certificates, and pricing

Professional Skills and Requirements:

Experience in luxury retail environment preferred

PRECIOUS attention to detail, good organizational skills, priority setting and personal accountability

Proactive, self-starter and flexible mindset

Client centric approach and result orientation

Ability to work in a team driven environment

Ability to multi-task and work independently


EXQUISITE communication skills, both verbal and written

Integrity and Trust

Must work retail hours - Weekdays and Weekends, Evenings & Holidays

Ability to lift a certain amount of weight - up to 25 pounds

Knowledge of Microsoft Office programs: Excel, Word, PowerPoint and ability to acquire some expertise in Store operation applications (Beanstore, CRM, SAP)

* This job description is not inclusive of all responsibilities and duties, and can be changed by Management's discretion at any time.

How to Apply: 

Sales Administrator